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1,330 TB Storage Used 

22,000 Weekly Users 

Top External Collaborators 
University of Virginia, Purdue University, University of Minnesota, John Marshall Law School, University of Wisconsin, University of Michigan, University of Chicago, Northwestern University, Brown University, Penn State University 

Feature Spotlight – Accept or Reject Collaboration Invites 

screen capture of pending collaboration invitation

By default, your Box account is set to automatically accept invitations to collaborate on folders and files. Those collaborations end up in your All Files list, and that list can get quite long! If you’d like the opportunity to accept or reject collaboration invites, read more here: 

Request Box Training for Your Unit or Research Team 

The Box Illinois IT Pros group has collaborated on new Box training presentations and slides. Members have remixed other's presentations for their groups, and those materials are now available to the Illinois Box community, for you to view and download. 

We offer customized training sessions for all experience levels to any research team, administrative unit, and other groups in the university community. Contact your local IT team or use the form below to request more information. 

New Features and Product Updates 

Visit Box Product Central to read all product updates and subscribe to get notified when new updates are posted. 

Launched: View Files Inside a Zip 

We now support preview for zip files with our archive viewer for Box web application and mobile browser sessions. Users can view the list of files within a selected zip file with navigation capabilities such as search and sort. 

Coming Soon: Scanned PDFs are Searchable 

We will soon be releasing the ability to search for text inside of scanned PDFs. Box will use machine learning-based technologies to extract text from PDFs and make it searchable. Previously, users were able to search the contents of PDFs that contained OCR data such as documents that originated from Microsoft Word, but not those that are image-based, such as scanned documents or Box Capture PDFs. 

Coming Soon: Capture for iOS Update 

When you spend more time in the field than at your desk, you need tools that keep up with the way you work. Box Capture makes it easy to take photos, videos, and document scans when you're on the go and instantly save them to the cloud, automatically triggering workflows with your team so they can react to information from the field in real-time. 

Launched: Updated Box Sync LTS Installer 

This new version includes a critical resolution to a security issue that has been resolved in the generally releases Box Sync v4.0.7965.  Administrators who utilize our LTS installers for Box Sync deployments should update their images once this release is complete. 

Screenshot of the preview thumbnails feature in Box Web
Preview Thumbnails let quickly find specific parts of documents in Box Web

Box has launched a new feature that makes it easier to navigate through documents with multiple pages to find what you need. When viewing a document preview, you will now see thumbnails of each page. Click on the thumbnail to navigate quickly to that page.

See Box Product Updates: Preview Thumbnails for more

Simplified Sharing Available Now

First up, Box has released the new simplified sharing experience to Box Web. The new sharing process gives quick access to adding collaborators and creating shared links.

Screenshot of the new simplified sharing window in Box Web
Collaboration and shared links settings in one window

To open the Share window, right-click or use the ellipses (…) menu and then click Share. Now you can invite collaborators to work on content together, or create a shared link to distribute content, all in the same window!


Box Drive Folder Location Configuration

The default location of the Box Drive folder does not allow collaborators to access absolute links set by another user and required by some applications, like Excel, Word, InDesign, etc. If your users work with applications that require an absolute path outside of their operating system’s user directory, their Box Drive folder can now exist elsewhere in the file system, allowing for use of linked files and spreadsheets.

Please note this change does not allow other users of the same computer to access another user’s Box Drive content, even in they can access the path configured for the Box Drive folder. The Box Drive folder is still only available to only the user logged in to the same operating system session as the Box Drive application.

For more information and example use cases, please review the following post from Box:
Configuring the Default Box Drive Folder Location - Box

Box has posted the final release notes for Drive v2.4, which will be rolling out soon.
Box Drive v2.4 will include a Sync uninstaller that starts when Box Drive is launched.
The process can be automated by registry key, too.

Screenshot of the Box Sync uninstaller. It states "Box Sync was uninstalled. Restoring disk space..."

The process will guide the user through completing any pending synchronization, uninstalling Box Sync, and logging in to Box Drive.

After April 30, 2019, Box will end support for Box SyncBox ToolsNotes for Desktop and Box Drive on MacOS 10.12 Sierra.  Per Box OS support policy, they will maintain support on the two latest versions of MacOS, 10.13 High Sierra and 10.14 Mojave.

Box Community: Understand the Box Policy For Browser And OS Support

Box Drive v2.4 and later versions facilitate the task of transitioning users from Box Sync to Box Drive. Box Drive automatically uninstalls Box Sync and then cleans up the remaining Sync content.

Box Community > Uninstalling Box Sync Using the Drive Installer

The updated sharing experience combines more options in one window.

Box Web is about to get a simplified sharing experience with more a consistent way to share files and folders. You'll have a single, central place from which to invite collaborators, generate shared links and manage permissions. 

Box Update - Simplified Sharing Experience Presentation Deck